Whether the purpose is to paraphrase or reflect, listening is always the first step. Look for words or phrases that can be changed. It is not sufficient to simply replace the keywords with synonyms and in fact this is a common mistake among students learning to paraphrase. People often summarize when the original material is long, or to emphasize key facts or points. Steps to effective paraphrasing and summarising: Read your text/paragraph and ensure that you understand it. Drop in booth Write down your ideas without looking at the original. It can be easy to spot when someone has copied directly from a textbook. Paraphrasing helps the person to know that their message was heard clearly. Sometimes, you may need to paraphrase a speech or a presentation. Pay particular ... 2. In this article, we explain how to paraphrase and how to summarize, and how to apply these techniques to text and the spoken word. You'll also know if your decisions are helping you to move toward your goals. Check that your initial interpretation of the content was correct. Usually shorter than the original passage. Workshops and asking the right questions , for more on this.). Build your comprehension of the text by reading it again more carefully. IV. free newsletter, or Check that you've expressed all of the most important points in your own words, and that you've left out any unnecessary detail. Start your first sentence at a different point from that of the original source. , also contains plenty of useful advice. Subscribe to our To paraphrase text, follow these four steps: Carefully read the text that you want to paraphrase. Learning Hub team Paraphrasing is a solid means of truly and completely attempting to understand what the person communicating with you is really trying to say. This enables you to check the original source if you think that someone else's words may have been misused or misinterpreted. Check what you have written against the original text – make sure you have retained the original ideas and that your version is different. Bolman and Deal (2013) recognise that renewing management is the most common strategy for an organisation’s improvement; however, managers are not always able to find solutions and there are often uncontrollable forces that influence the outcome. Solutions, Privacy Otherwise, how can you possibly understand what your final destination might be, or whether or not your decisions are assisting you in moving in the direction of the goals which you've set yourself? Help your people to continue their learning at a time and a place which suits them. Your paraphrase should be clear and simple, and written in your own words. The following communication techniques and strategies will help you to effectively convey the intended message. This may seem repetitive, but it gives the speaker the opportunity to highlight any misunderstandings, or to clarify their position. Use paraphrasing and summarizing together. Paraphrasing and summarising: Two ... this skill will make your job and communications a lot easier. You can use both techniques to clarify and simplify complex information or ideas. All rights reserved. Use synonyms or change the word order of your sentence. Another beneficial tool is the thesaurus, which can aid your writing to find the best word to meet your needs. Or, if you're putting together a report You are probably already familiar with spellchecker and grammar checker in Microsoft Word. Paraphrasing is important as it helps to add importance and value to your work. The two kinds of statement – mission and vision – can be invaluable to your approach, aiding you, as they do, in focusing on your primary goal, and quickly identifying possibilities that you might wish to exploit and explore. Change the sentence structure. Check Your Work. Make Notes. $50 Amazon voucher! We also explore the differences between the two skills, and point out the pitfalls to avoid. If I hear you correctly, you're saying that…? Both tools are useful when the precise wording of the original communication is less important than its overall meaning.